Configurable Roles

Configuring the roles that players can have on a team

The default roles that a player can have on a team are "Organiser", "Regular" and "Stand in", but these roles are configurable so you can add or remove whichever roles suit your organisation. For example, you might want to create a "Treasurer" role so you can easily see which player is responsible for the finances on a team, or a "Coach" role to represent a person who's responsible for the team but who does not necessarily play in fixtures for that team. You can create whatever roles you like, and this article explains how to do so.

Configuring the team roles

You must be logged in as an administrator in order to configure the roles. When logged in as an administrator:

1. Click "Config" in the main menu
   
2. Click "Team Roles"
   
3. You will be presented with a list of the existing roles in the system
   

To add a new role, click "Add Role", or to modify the things that an existing role can do, click on the link for the existing role.

Team Role details.

When you click on a role, you will be presented with this screen.

The name and description of the role are configurable in the top section:

This section also shows how many team members this role is currently applied to, and also allows you to customise the colour that the role will appear in if it is configured to be one of the roles that appear in the quick lookup and team organiser popups as seen below:

The permissions that this role has on the team are displayed in the "Permissions" section:

The permissions are relatively self explanatory, and where they are not, there are further descriptions below each of them that describe their function.

Below this section are all the functions that you can perform on this role:

1. If you set the role as the "default" role, it will be the role that is applied to team members that are created via the scoreboard application or the live scoring application or other processes where an explicit role is not specified.
   
2. If you set the role as the "team creator" role, this is the role that users who create a team registration online will receive within that team. The team creator role must have permission to view statements and make payments, view team members' contact information, edit team members' contact information and to add/remove players from the team
   
3. Before you can delete a team role, there mustn't be any team members who have that role on their team. Therefore, there is a function that allows you to convert all the team members with one particular role to another role:
   
4. Finally, assuming there are no team members that have a particular role, you can delete that role.
   

Other affected areas

As mentioned above, any users with a role with the "Displayed in quick lookup and team information popup" will appear in the quick lookup section and team info popups.

Only users who have a playing role on a team will cause clashes on fixtures if they are playing on another team at the same time (and they have a playing role on that other team too):

Similarly, the warning flag will be displayed against fixtures where any member of the team is unavailable when their role has the "Flag as warning if unavailable" permission.

We have added a new function to the system (which is not available by default) whereby roles with the appropriate permission can remove themselves from a team. Users with that permission will now see the following button next to the teams in their profile:

                                                                                          

This button will allow players to remove themselves from the team. By default this permission is not applied to any of the roles in the system, but you can choose to add it if you wish to allow people to leave a team without having to involve their team organiser or an administrator. If you want to turn this button on for users to be able to access please contact Adline at support@adline.com.au.

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