Email Users Through Spawtz

Email Users Through Spawtz

Email Users Through Spawtz


There are three ways that you can email users using the Spawtz system.


  1. You can do it via the communication tab.  Just select the criteria of the users you want to contact and then step through the process (making sure to send yourself a test email in the process to make sure it all looks right)

  2. You can get the email addresses of everyone in the system by clicking the "Get User Details in Excel" button above the user list on the "Users" tab.  You can then copy and paste the email addresses into your normal email composing software.  Be sure to send using the BCC field instead of the To or CC field though to ensure that no one accidentally replies to all. This will also ensure you don't distribute your user information to everyone. 

  3. As with step one, you can get the email addresses of only a subsection of your database by selecting the appropriate criteria on the first step of the communication process, then going past the second step by entering dummy values in the subject and body of the email and then on the third step the system will display a list of all the people (including their email addresses) that it is about to send the email to.  You can then copy and paste this email address list into excel to get access to the email addresses.


Tip: To more accurately contact certain groups of people, such as "team organisers" for "Monday Night Netball" it is far easier to use the filters on the "Users" page. 

  • Click "Users"
  • Filter to the correct "League" e.g. "Monday Night Netball"
  • Filter to the current "Season"
  • Filter type to "Team Organiser"
  • Click "Email/SMS"
This will allow you to quickly filter the users based on the criteria you wish to communicate and take you through to the email tool as above. 

    • Related Articles

    • Communication Templates

      Communication Templates You can set up communication templates within the Spawtz database to format all of your emails that come from the system. For example, you may want to make all emails have your logo and slogan in the header, and all your ...

    • Access Email/SMS

      Access Email/SMS   1)     In the Spawtz dashboard, click on Email/SMS to access the communication management screen.           

    • Deleting Users

      Deleting Users + Search for Users  1) Firstly, select users from the Dashboard.  2) Here you will see the filter options. I find it’s easier to search for a user by name. Once the user has been found tick the box next to their name and click delete. ...

    • Create an Email Message

       Create an Email Message          1) Here we can see the Communication Details, where we can start creating the Email or SMS message to the customers. Top to bottom, here is a quick overview of the options available for us to edit. Type: In this ...

    • Merge Duplicate Users

      Merge Duplicate Users You may find that some users have registered for Spawtz more than once, this can be a problem for many reasons, but the solution is very simple, just merge the duplicate accounts together.   1) Refer to Deleting Users + Search ...